MSP pricing calculator
Enter your monthly costs and the margin you want. Get the price to charge per device and per user.
Everything you pay vendors per device each month: RMM, backup, security, licences.
Technicians, with taxes and benefits
Office, insurance, admin
Managed services only. Leave at 0 if you're starting out.
Charge this for a 40% margin
$81 per device
or $107 per user
Today you make 28% on $15,200 a month. That's $3,050 a month short of your target.
0%target 40%100%
Which clients are underpriced?
Add your clients to see what each one costs you, the margin you make on them, and the fee that would reach your target. Clients who open more tickets cost more, so enter the hours your team spends on each in a typical month.
| Client | Devices | Hours / month | Fee / month | Costs you | Margin | Fee for target | |
|---|---|---|---|---|---|---|---|
| $3,008 | 27% | $5,013 | |||||
| $5,640 | 28% | $9,400 | |||||
| $2,303 | 30% | $3,838 |
Get the breakdown and a price list for your clients
- Cost, margin and the fee needed for each client
- A price list with your logo, ready to send, as a PDF
- A link to come back and update your numbers
A 40% markup is a 29% margin
Margin is profit as a share of the price. Markup is profit as a share of cost. Adding 40% to your costs leaves you well short of a 40% margin.
- 67%
- Markup for a 40% margin
- Price = costs ÷ (1 − margin)
- 29%
- Margin from a 40% markup
- Margin = (price − costs) ÷ price
- 43%
- Markup for a 30% margin
- Markup = (price − costs) ÷ costs
FAQ
Per user is easier to explain and grows with headcount, which suits companies where each person has a laptop and a phone. Per device suits fleets with shared machines, servers or kiosks. The calculator shows both.
That depends on your market and costs, so the calculator doesn't assume one. Set your target and it shows the price it needs.
Tool costs follow the client's devices. Staff cost is shared by the hours your team spends on each client, and other costs by device count. So a client who opens a lot of tickets shows its real cost.
They're calculated in your browser. When you ask for the breakdown, we receive your name, company, email and your totals so we can send them to you. Your logo stays in your browser.
trio.so manages Windows, macOS, Linux, iOS/iPadOS and Android devices for all your clients from one multi-client console, with patching and remote access. Book a demo to see whether it lowers your tool costs.